CUSTOMIZED TOURS / ITINERARIES:
TREK Travel Programs can customize any tour itinerary to meet the specific needs of your group. Tour pricing will vary depending on tour destination, mode of transportation, hotels utilized, sightseeing attractions, tour length, and other determining factors listed in your trip criteria. Our mission is to develop travel programs that enhance the learning experience.
The cost of all tours are quoted per person, based on group size, and the customized features of your tour. Tour prices will be affected by choice of hotel, sightseeing attractions, and mode of transportation selected. Pricing for adults may be higher depending on the actual tour reservations. Tour pricing will include all components of the tour package as listed in your specific trip criteria. Final tour pricing can only be guaranteed upon receipt of your initial deposit.
BOOKING / DEPOSIT:
After having decided upon a tour and receiving a tentative itinerary, an initial deposit must be received to book your reservations. The amount of this deposit, usually
$50.00 per person, will be determined in your specific trip criteria. Final tour pricing and tour reservations can only be guaranteed upon receipt of this initial deposit. Within 45 days of departure cancellation fees will apply.
Final payment for tours is due 30-60 days prior to the departure date. Specific payment due dates will be stated in your written tour proposal. Final payments are based on the number of participants and your final rooming list. Travel reservations can only be guaranteed if final payment is received by the specified due date. Failure to meet the final payment due date may result in the cancellation of tour reservations and the assessment of penalties and fees.
One complimentary chaperon will be provided for every 20 paying students. If your group requires more than 2 complimentary participants, please provide that information prior to making the initial tour deposit so any change in tour pricing can be made.
REFUNDS / CANCELLATION PENALTIES:
Full refund for cancellation 45 days or earlier from the departure date. Penalties will apply for cancellation 45 - 7 days prior to departure. No refunds for cancellation within 7 days of departure.
TREK Travel Programs and BOWDON COACHES, LLC., its employees, shareholders, subsidiaries, affiliates, officers, directors, successors, agents, and assigns (collectively, “TREK Travel Programs”) does not own or operate any entity which is to or does provide goods or services for your trip including, for example, lodging facilities, airline, motorcoach, or other transportation companies, guides or guide services, local ground operators, providers of optional excursions, food service providers, etc. All such persons and entities are independent contractors. As a result, TREK Travel Programs is not liable for any negligent or willful act or failure to act of any such person or entity, or of any third party. Without limitation, TREK Travel Programs is not responsible for any injury, loss, or damage to person or property, death, delay or inconvenience in connection with the provision of any goods or services occasioned by or resulting from, but not limited to, acts of God or force majeure, acts of war or civil unrest, insurrection or revolt, strikes or other labor activities, criminal or terrorist activities of any kind, overbooking or downgrading of accommodations, mechanical or other failure of airplanes, motorcoaches or other means of transportation or for any failure of any transportation mechanism to arrive or depart timely, dangers associated with animals, sanitation problems, food poisoning, lack of quality of medical care, difficulty in evacuation in case of a medical or other emergency, or for any other cause beyond the direct control of TREK Travel Programs. TREK Travel Programs reserves the right to change hotels or itineraries at its discretion or the discretion of a local ground operator as they deem necessary or desirable. TREK Travel Programs reserves the right to decline to accept or retain any person as a member of a trip. TREK Travel Programs reserves the right to cancel any trip with its sole obligation to refund all monies received by it for the trip. TREK Travel Programs reserves the right to increase the tour cost if cost of the tour elements goes up. Trip participants are solely responsible for securing their own passports, visas, medical inoculations, etc. These terms and conditions can be changed only pursuant to a writing signed by an officer of TREK Travel Programs.